Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, April 17, 2023

PRESENT:
Frank Brady, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Renee Bennett-Kapusniak, Eric Blackman, Catherine Brenner, Jennifer Ferriss, Don Flinton, Kelly McCombs, Karen Nagler, Trevor Oakley, Ric Taras, Denise Feltes, Sam Brewer, Lois Radke

Meeting Called to Order at 5:01 PM

I. Call to Order at 5:01 PM

II. Approval of March Regular Meeting and Executive Session Minutes – Heather made a motion to approve the March regular meeting and executive session minutes. Carol seconded. All in favor. Minutes are approved.

III. Approval of Expenditures – Discussion to clarify “Category” of certain items on the Warrant Sheet. Terry made a motion to approve the March Pre-Paid Checks, the April Warrants, and the Supplemental Warrant. Nancy seconded. All in favor. Expenditures are approved.

A. March Pre-Paid Checks 70969-70970 totaling $388.11

B. April Warrants/Checks 70974 to 71057 totaling $385,545.60

C. Supplemental April Warrant / Check 71058 totaling $3,099.76

IV. Approval of Financial Reports – Terry made a motion to approve the March Pre-Paids, the April Warrant Summary Sheet, the Supplemental April Warrant Sheet, the Budget Report, and the Income Report. Jean seconded. All in favor. Financial Reports are approved

A. March Pre-Paids, April Warrant Summary Sheet, and the Supplemental April Warrant Sheet.

B. Budget Report

C. Income Report

D. Gifts – nothing to report

V. President’s Report – All board members are compliant with the required Sexual Harassment Training. Katie congratulated everyone for the Saratogian Reader’s Choice Award: Best Community Service provider.

VI. Public Comment – Sam Brewer introduced himself to the new board members and requested that the library reinstate the subscription to “The Christian Science Monitor” magazine as he monitors news sources. Lois Radke requested the loan period for the magazine, “The Economist,” be reduced since it is a weekly magazine or that multiple copies be purchased. Trevor will follow up with this issue.

VII. Correspondence and Communication – Nothing to report

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) – An agreement with the Friends has been reached to lease the café space. A soft launch in May with a more formal launch at the beginning of the fiscal year.

B. Department Reports (Exhibit V) – Jen F attended the Sustainability Fair that included the Repair Café. The Repair Café will be highlighted on the Today Show between 8:30-9:00 AM on Friday, April 21st. The Seed Library will begin as a giveaway in 2024. Don reported that the hardware for our internal wireless internet is in the process of being upgraded; this is separate from external Wi-Fi access. The Three for Me Library card is a huge success. Trevor has been in touch with people from Gavin Park, Greenfield Fire District, and Veteran’s Park in Geyser Crest as possible locations for our Bookmobile Van. Sarah Derven prepared a proposal sheet that lists all relevant information regarding the van’s use. Participation in Children’s programs has seen a huge increase and new participation patterns; patrons who attend a morning program will return for an afternoon program. Renee reported that the panelists for the Journalism and Media program enjoyed it so much they would like to see it happen again. The Mini Job Fair was extremely popular. The library has been awarded 4 grants from Saratoga Arts in collaboration with Create Studios: Legacy of Urban Renewal, Quintocracy Wins, Indian Music Caravan, and Experience Indian Music & Culture. Kelly updated the board regarding the new payroll company, Paychex.

IX. Special / Committee Reports – Nothing to report

X. Unfinished Business

Questions regarding the Open Meeting & Teleconferencing Law from the board members were explored. Katie requested that the board members email their thoughts to her as basis for further discussion at the next meeting on May 8th.

XI. New Business

A. Personnel Appointment Requests – Katie made a motion to appoint AnnaRae Furlong, Karen LIndquist-Nagler, Jamie Chabot, and Nicholas Harrington to their respective positions. Heather seconded. All in favor. Appointments are approved.

a. AnnaRae Furlong, Librarian I, effective March 27, 2023.

b. Karen Lindquist-Nagler, Librarian II, effective April 17, 2023.

c. Jamie Chabot, Librarian III, effective May 8, 2023.

d. Nicholas Harrington, Building Maintenance Worker, effective May 8, 2023.

B. Friends Coffee Shop Lease – Discussion regarding insurance coverage of volunteers. This café will be a scaled down version of the previous café. Frank made a motion to approve the lease for the Friends of the Library Café. Terry seconded. All in favor. Motion approved.

C. Discussion of Civil Service Specifications – Archivist and Account Clerk

Frank made a motion to appoint Michelle Isopo to Librarian II. Katie seconded. All in favor. Appointment approved.

Discussion involving the Civil Service specifications for Senior Account Clerk versus Principal Account Clerk. The description of the latter position needs to be revised with specifications relating to library duties. Revision is in process. Special meeting for approval may need to be called since the Civil Service meeting is on April 26th.

XIII: Adjournment – Katie made a motion to adjourn the regular meeting and to enter an executive session regarding the employment of a particular person. Carol seconded. All in favor. Motion approved.

Regular meeting adjourned at 6:07 PM

Respectfully submitted by:
Denise Feltes, Senior Account Clerk

Saratoga Springs Public Library

Board of Trustees Executive Session

April 17, 2023

PRESENT:

Frank Brady, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Ike Pulver

Call to Order: 6:10 PM

Employment of a particular person was discussed.

Meeting Adjourned at: 6:15 PM

Respectfully submitted by:

Terence Diggory, Board Secretary