Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, September 19, 2022

PRESENT:
Frank Brady, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Issac (Ike) Pulver, Eric Blackman, Catherine Brenner, Jennifer Ferriss, Don Flinton, Nancy Luther, Jennifer Ogrodowski, Ric Taras, Denise Feltes

ABSENT:
Jean Fei, Kelly McCombs

Meeting Called to Order at 5:10 PM

Approval of August 15, 2022 Special Meeting Minutes – Terry Diggory made a motion to approve the August Special Meeting Minutes. Heather Crocker seconded. All in favor with Frank Brady abstaining, due to his absence last month. Motion approved.

Approval of Expenditures –

Discussion regarding the request to amend the budget. Frank Brady made a motion to approve the request to amend the budget to increase Capital Improvements from $200,000 to $400,000 from cash on hand. Terry Diggory seconded. All in favor. Motion approved.

Discussion regarding Capital Projects expenditures. Terry Diggory made a motion to approve the August Pre-Paid Checks 70348 – 70349 totaling $388.11, the September Warrants Checks 70352 to 70444 totaling $305,098.21, & the Supplemental September Warrants Checks 70445 to 70449 totaling $14,950.67. Carol Daggs seconded. All in favor. Motion approved.

Approval of Financial Reports –

Discussion regarding Library Supplies. Frank Brady made a motion to approve the August Pre-Paids, September Warrant Summary Sheet, Budget Report, & Income Report. Heather Crocker seconded. All in favor. Motion approved.

President’s Report –

Katie Capelli received correspondence from Brigham Young University requesting an interview but quickly realized it was intended for someone in Saratoga Springs, Utah. Klare Ingram and Jen Allen from the Friends met with Katie regarding the alignment of the library calendar with the Friends calendar. All board members are encouraged to join the Friends as a show of unity within the community.

Public Comment – None

Correspondence and Communication – None

Director’s Report – With Kelly McCombs out on maternity leave, the following personnel appointments are requested:

I. Melinda Toarmina – Librarian I-PT, effective July 25, 2022

II. Heather Conti – Shelver-PT, effective August 23, 2022

II. Joseph Eddy – Cleaner-PT, effective August 25, 2022

IV. Kate Lambert – Librarian I-FT, effective September 19, 2022

V. Teresa Ronning – Librarian I-PT, effective September 19, 2022

VI. Caitlin Costa – Librarian I – FT, effective October 3, 2022

Heather Crocker made a motion to approve the above 6 appointments. Frank Brady seconded. All in favor. Motion approved.

Trustees are welcome to attend Staff Development Day on September 23. Thanks to Friends support, this event will take place at The Pines facility at SPAC and will be catered by Hattie’s restaurant.

Department Reports –

Jen Ferriss submitted her first Assistant Director Report reflecting an extremely busy 2 months in the position. Don Flinton reported that on September 27 the library will extend its WiFi service. Catherine Brenner shared that next summer’s reading program will be “All Together Now” with emphasis on kindness and unity. Jen Ogrodowski hopes to continue the community partnerships that grew during the pandemic. Ric Taras praised DiGesare Mechanical for their professionalism throughout the latest project. Trevor Oakley expressed his gratitude for his Access & Outreach staff during his transition to Department Head.

Special / Committee Reports –

The Land Acknowledgement Committee reports progress with the recognition of Saratoga Springs indigenous peoples. The Personnel Committee, who conducts Ike Pulver’s evaluation, will be Heather Crocker and Frank Brady.

Old Business – None

New Business –

Personnel Appointment Requests – See the Director’s Report

Resolutions of Commendation for Jeannine Jeter and Chris Alexander –

Katie Capelli made a motion to approve the resolutions of commendation for Jeannine Jeter and Chris Alexander. Frank Brady seconded. All in favor. Motion approved.

Adjournment to an Executive Session to Discuss a Particular Personnel Matter at 5:49 pm

Meeting Adjourned at 5:49 pm

Respectfully submitted by:
Denise Feltes, Senior Account Clerk