Library Board of Trustees Meeting Minutes

Library Board of Trustees
Special Meeting
Monday, August 15, 2022

PRESENT:
Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Issac (Ike) Pulver, Eric Blackman, Catherine Brenner, Jennifer Ferriss, Kelly McCombs, Trevor Oakley, Ric Taras, Denise Feltes

ABSENT:
Frank Brady, Don Flinton, Nancy Luther, Jennifer Ogrodowski

Meeting Called to Order at 5:05 PM

Approval of July Meeting Minutes: Terry made a motion to approve the Organizational, corrected Regular, and Executive Session meeting minutes from July 11, 2022. Heather seconded. All in favor. Minutes are approved.

Approval of Expenditures: Terry made a motion to approve the July prepaid checks 70139 to 70140 & 70245 to 70246 totaling $776.22, the FY 2021-22 NYSLRS payment check 70248 totaling $328,698.08, and the August Warrants/Checks 70250 to 70347 totaling $191,291.57. Heather seconded. All in favor. Expenditures are approved.

Approval of Financial Reports: Discussion regarding the LLSA payment to SSPL. Jean made a motion to approve the July prepaids, the FY 2021-22 NYSLRS Payment to Saratoga Springs City School District, the August Warrant Summary Sheet, the Budget Report, and the Income Report. Terry seconded. All in favor. Financial Reports are approved.

FY 2021-22 Auditor Engagement: Discussion regarding the projected fees for the June 30, 2022 audit and upcoming changes at Marvin & Co. for the next year. Terry made a motion to engage Marvin & Co. for the FY 2021-22 audit. Heather seconded. All in favor. Auditor engagement approved.

Adirondack Trust Corporate Resolution: Discussion involving the SSPL officer’s signatures at Adirondack Trust. Jean made a motion to accept the Adirondack Trust Corporate Resolution with the updated officers’ signatures. Heather seconded. All in favor. Adirondack Trust Corporate Resolution accepted.

Resolution to Adopt the New York State Archives Retention and Disposition Schedule for New York Local Government Records: Adoption of this new schedule consolidates and supersedes previous retention schedules. Heather made a motion to adopt the NYS Archives Retention and Disposition Schedule for NY Local Government Records. Terry seconded. All in favor. Resolution passes.

Proposed update to Fiscal Responsibility Policy: Discussion of technical changes within the document and use of gender neutral language. Katie made a motion to accept the proposed updates to the Fiscal Responsibility Policy. Jean seconded. All in favor. Motion approved.

Librarian III Civil Service Job Specification Update: Discussion regarding the language other libraries use to describe Access and Outreach Services. Heather made a motion to update the Librarian III Civil Service Job Specification. Terry seconded. All in favor. Update approved.

Personnel Actions:

Director’s Written Report: Discussion regarding the organizational chart and the progress we have made in promoting/hiring qualified personnel.

Human Resources Manager Report:

Requests to appoint -

1) Jennifer Ferriss – Assistant Library Director, effective July 24, 2022

2) Trevor Oakley – Librarian III, Head of Access and Outreach Services, effective August 22, 2022

3) Katie Ranno – Librarian I – FT, effective August 22, 2022

4) Casey Antolick – Building Maintenance Worker – FT, effective August 22, 2022

5) Renee Bennett-Kapusniak – Librarian II – effective September 19, 2022

6) Nora Burrows – Librarian I –PT, effective August 25, 2022

Clarification of Sarah Derven’s transfer from Librarian I in Youth Services to Librarian I in Access and Outreach being a lateral transfer that does not require approval. Discussion of ongoing hiring as opportunity to increase the diversity of library staff. Carol made a motion to approve all of the above appointment requests. Jean seconded. All in favor. Appointments are approved.

Meeting Adjourned at 5:45 pm

Respectfully submitted by:
Denise Feltes