Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, April 11, 2022

PRESENT:
Frank Brady, Janet Lindner, Heather Crocker, Katie Capelli, Jean Fei, Terence Diggory, Jennifer Ferriss, Jennifer Ogrodowski, Kelly McCombs, Don Flinton, Ric Taras, Ike Pulver, Eric Blackman, Sue Pettit

ABSENT:
Denise Feltes, Carol Daggs, Catherine Brenner

Meeting Called to Order at 5:00 PM

APPROVAL OF THE MARCH MEETING MINUTES: Motion made by Katie Capelli and second by Heather Crocker to approve the meeting minutes of the March Board Meeting. All in favor. Motion carries.

APPROVAL OF EXPENDITURES: Motion made by Terence Diggory and second by Katie Capelli to approve the March Pre-Paid checks #69870 & 69873 totaling $279.75 and the April Warrants #69876-69960 totaling $131,858.74. All in favor. Motion carries.

APPROVAL OF FINANCIAL REPORTS: Several questions were asked concerning the Budget Report. A brief discussion followed. Motion made by Katie Capelli and second by Frank Brady to approve the March Pre-Paids, April Warrant Summary Sheet, Budget Report and Income Report. All in favor. Motion carries.

PRESIDENT’S REPORT: None

PUBLIC COMMENT: None

CORRESPONDENCE AND COMMUNICATION: Frank Brady and all members of the Board received a letter from Linda Stiles concerning a meeting room booking that violated library policy since Ms. Stiles's organization was not a non-profit. Frank responded to her correspondence, explained the policy and sent it to her.

DIRECTOR'S REPORT:

Director’s Written Report:

• Watching the Community transmission for COVID. The community level is up right now.
• The reopening of the Tree House Room is on hold
• Primarily, children’s programming is being held outside
• Policy Review and Potential Changes: a lengthy discussion, will be brought back for discussion at the next meeting

1. vacation and sick leave, should it all be credited as it is now, every 6 months or change to an accrual system where it would be earned on a monthly basis.
2. should an employee accrue vacation and sick time while out on Paid Family Leave

Department Reports: were discussed

Jennifer Ogrodowski spoke of some highlights on her report:

• the one-on-one device and computer help is very popular.

• Caitlin Sheldon is working on a video that gives a tour of the “green” updates in the library. It should be ready by Earth Day.
• Trevor Oakley wrote that the greeter station volunteers donated 54 hours in March.
• Kali Nagler’s in person drumming program for Saratoga Bridges was well received.

SPECIAL/COMMITTEE REPORTS: NONE

OLD BUSINESS:

1. Reopening Status: discussed in Ike’s report
2. Budget Vote & Trustee Election: The budget was approved on April 7th. Jean Fei and Nancy Luther were elected to the Board of Trustees for a 5 year term beginning July 1, 2022.

NEW BUSINESS:

1. Requests to Appoint:

Motion made by Frank Brady and second by Katie Capelli to appoint Katie Ranno, Librarian I (P/T) effective April 4, 2022 and appoint Christina Dady-Esposito, Computer Clerk (P/T) effective April 28, 2022. All in favor. Motion carries.

1. Policy Review – Paid Time Off Credit vs. Accrual: discussed in length during Ike’s report

ADJOURNMENT: 5:55PM of the regular Board of Trustees meeting. Executive Session to follow to discuss a particular personnel matter.

Meeting Adjourned at 5:55 pm

Respectfully submitted by:
Susan Pettit, Administration Clerk