Library Board of Trustees Meeting Minutes

Library Board of Trustees
Board Meeting
Monday, December 13, 2021

PRESENT:
Frank Brady, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Janet Lindner, Issac (Ike) Pulver, Eric Blackman, Catherine Brenner, Jennifer Ferriss, Don Flinton, Kelly McCombs, Jennifer Ogrodowski, Ric Taras, Denise Feltes

ABSENT:
None

Meeting Called to Order at 5:07 PM

Approval of November 2021 Minutes: Amended to remove listing of Minita Sanghvi as absent (she had already submitted her resignation). Terry motioned to approve the amended Regular Meeting Minutes of November 2021. Heather seconded. All in favor. Minutes approved.

Approval of Expenditures: Discussion regarding the heat pump expenditure. Ric clarified that the digital heat pump is no longer under warranty. He received quotes to repair (obtaining parts is the issue) versus replacement of the heat pump which was the fastest solution. Clarification of VISA charges for air purifiers. Next month’s income report will show a donation from the Friends to offset the air purifier purchase. Frank motioned to approve the November Pre-Paids and the December Warrants. Janet seconded. All in favor. Motion carries.

Approval of Financial Reports: Clarification of SCIDA/PILOT (Payment In Lieu Of Taxes) payment and Friends of the Military Museum Donation. Katie made a motion to approve the Financial Reports that include the November Pre-Paids, the December Warrants, the Budget Report, and the Income Report. Heather seconded. All in favor. Reports are approved.

President’s Report: Terry inquired about filling the board vacancy. Frank stated that there is interest from possible candidates and the Nominating Committee is still in the process of selecting a final nominee.

Public Comment: None

Correspondence & Communication: None

Director’s Report: The “Cluster Action Initiative” has been archived by the state, leaving us with no hard and fast metrics to follow regarding infection rates. We are following all state, county health, and CDC guidelines at this time.

Frank made a motion to appoint Edward Scalo as part time Library Building Monitor effective December 13, 2021. Katie seconded. All in favor. Motion carries.

Imminent opening in the Saratoga Room for a Librarian II position with local history specialization. We are following our strategic plan but do not have a format to document our progress and have plans to speak with the consultants.

Department Reports: Office and supply swap is currently in progress in the community room. Children’s collections are once again being displayed in the Children’s Room. Public requests for computer classes continue. We are waiting for the city to let us know about changing the parking lot lights to LED’s and waiting on our local electrician to give us a quote to change the light poles on the Henry Street ramp since we can no longer get the required ballasts. Special thanks to Ric and the maintenance crew for stepping up during our staffing issues.

Special / Committee Reports: None

Old Business: Re-opening status addressed in Director’s Report.

Suggested Change to Bylaws, which had the first vote at the November Board Meeting, revises the bylaws to eliminate the Finance Officer position on the Board and explicitly states how vacancies are filled according to current laws. Frank motioned to amend the Bylaws to include the changes listed above. Katie seconded. All in favor. Motion carries. Bylaws are amended.

New Business: None

Meeting Adjourned at 5:43 pm

Respectfully submitted by:
Denise Feltes, Senior Account Clerk