Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting and Executive Session of the Board of Trustees
Tuesday, October 15, 2024

PRESENT:
Kathleen Capelli, Heather Crocker, Terence Diggory, Jean Fei, Frank Brady, Issac (Ike) Pulver, Catherine Brenner, Jennifer Ferriss, Don Flinton, Kelly McCombs, Trevor Oakley, Jamie Chabot, Tonya Faiola, Ric Taras

ABSENT:
Eric Blackman, Nancy Luther, Carol Daggs

Meeting Called to Order at 5:02 PM

Saratoga Springs Public Library Board of Trustees

Regular Meeting, 5PM October 15, 2024

H. Dutcher Community Room

Meeting Mins

I. Call to Order – 5:02PM

II. Approval of September Regular Meeting Minutes–Action Required

Terry motioned to approve, Jean seconded. Motion Approved.

III. Approval of Expenditures– Action Required (See Exhibit I)

A. October Prepaid Checks 72743-72745 Totaling $3,474.02

B. October Warrants/Checks 72746-72834 Totaling $200,947.90

Jean motioned to approve, Frank seconded. Motion Approved.

IV. Approval of Financial Reports – Action Required

A. October Prepaids and Warrant Summary Sheets (Exhibit I)

B. Budget Report - (Exhibit II)

C. Income Report - (Exhibit III)

Terry motioned to approve, Jean seconded. Motion approved.

V. President’s Report – N/A

VI. Public Comment – N/A

VII. Correspondence and Communication – N/A

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) – In addition to his written report, Ike expressed thanks to everyone involved in the planning and execution of our annual September Staff Development Day. He congratulated the Friends for another successful Saratoga Book Festival.

B. Department Reports (Exhibit V) –

Jen (Assistant Director) - In addition to her written report, Jen discussed she has started the process of reviewing our current Strategic Plan.

Don (IT Dept) - In addition to his written report, Don discussed that his department are really going over anything and everything about the Chromebooks and the security of loaning them out to patrons.

Trevor (Access and Outreach) - In addition to his written report, Trevor discussed the Fiddle and Foliage Festival that the mobile library attended and its success.

Catherine (Youth Services) - In addition to her written report, Catherine discussed we will be having the Flurry Festival here next year.

Ric (Operations) - In addition to his written report, Ric discussed his department has been focused on performing maintenance on the exterior of the building and facilities.

Kelly (Human Resources) - In addition to her written report, Kelly discussed Hiring for Cleaner and Building Monitor has been slow going for the last few weeks. There were multiple Cleaner interviews scheduled over the previous two weeks, and not a single applicant showed up to their interview.

IX. Special / Committee Reports – N/A

X. Unfinished Business – N/A

XI. New Business

1. Request to Appoint:
   1. Gianna DiCarlo, Cleaner, Operations, effective September 27, 2024
   2. Dale Charbonneau, Building Maintenance, effective October 9, 2024.

Katie motioned to appoint, Frank seconded. Motion approved.

XII. Adjourned at 5:28 PM to Executive Session to Discuss a Legal Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII. Executive Session

A. Present: Kathleen Capelli, Heather Crocker, Terence Diggory, Jean Fei, Frank Brady, Issac (Ike) Pulver

B. Call to order 5:30 PM

C. A particular legal matter was discussed.

D. Executive Session Adjourned 5:50 PM

XIV. Regular meeting reconvened and adjourned 5:52 PM

Respectfully submitted: Terence Diggory, Board Secretary