Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting and Executive Session of the Board of Trustees
Monday, September 16, 2024

PRESENT:
Eric Blackman, Frank Brady, Catherine Brenner, Kathleen Capelli, Heather Crocker, Carol Daggs, Terry Diggory, Jennifer Ferriss, Don Flinton, Nancy Luther, Kelly McCombs, Issac (Ike) Pulver, Jean Fei, Tevor Oakley, Jamie Chabot, Tonya Faiola

ABSENT:
Ric Taras

Meeting Called to Order at 5:03 PM

Guests: Kevin Decker (owner Wild Horse) and Bob Flansburg (Architect)

I. Call to Order at 5:03PM

II. Approval of July Organization and Regular Meeting Minutes–Action Required

Heather motioned to approve; Jean seconded. Motion approved.

III. Approval of Expenditures– Action Required (See Exhibit I)

July and August Prepaid Checks 72561-72563 and 72565-72567 Totaling $6,748.04

August Warrants/Checks 72568-72657 Totaling $188,927.41

September Prepaid Checks 72659-72661 Totaling $3,374.02

September Warrants/Checks 72662-72742 Totaling $169,336.49

Terry motioned to approve; Carol seconded. Motion approved.

IV. Approval of Financial Reports – Action Required

July/August Prepaids and August & September Warrant Summary Sheets (Exhibit I)

Budget Report - (Exhibit II)

Income Report - (Exhibit III)

Gifts-

$5,000 from the estate of Nancy Taylor Hantman

$1,000 from Stewarts in support of the Read to Recovery Collection

Frank motioned to approve; Heather seconded. Motion approved.

V. President’s Report – Katie expressed gratitude and appreciation for the library and staff

VI. Public Comment – N/A

VII. Correspondence and Communication - N/A

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) - In addition to his written report Ike discussed, despite the signs, media coverage, and notifications the library encounters people on a daily basis who are unaware of the parking regulations. Ike also thanked the Operations Department for the updates to the Crawshaw room.

B. Department Reports (Exhibit V) -

Jen (Assistant Director) - In addition to her written report Jen discussed starting the new reporting year for NYS annual report and Staff development day is on Friday Sept 20th, 2024.

Don (IT Dept) - In addition to his written report Don discussed that his department is hopeful to release our Chromebooks to lend to the public soon.

Trevor (Access and Outreach) - In addition to his written report Trevor discussed staff have been assisting people upset about obtaining permits and receiving tickets while parking in our lot, making it a challenge to provide a positive customer service experience.

Catherine (Youth Services) - In addition to her written report Catherine discussed the librarians were creative about moving story times to the teen room (or elsewhere) to keep the early literacy programming going since the Crawshaw room was under construction and are excited to have the room back.

Jamie (Adult Services) - In addition to her written report Jamie discussed starting a new adult collection for video games and it should be on shelves by late September.

Kelly (Human Resources) - In addition to her written report Kelly discussed about the employee handbook revisions, which included changes to the nursing section and the breaks for exempt staff. The Covid Leave Policy was also discussed, with the understanding that it will be phased out next year.

IX. Special / Committee Reports

Board agreed on the following committee assignments:

Personnel- Frank and Carol

Strategic Plan – Katie and Jean

Library expansion – Katie, Heather and library department heads

X. Unfinished Business

Security Camera MOU with City of Saratoga Springs – Action Required

Katie is still waiting for a response from the city of Saratoga springs.

XI. New Business

Request to Appoint:

Alice Lunden, Shelver, Youth Services (P/T), effective July 17, 2024.

Daniel Salage, Librarian I, Adult and Youth Services (P/T), effective July 19, 2024

Katie motioned to appoint; Heather seconded. Motion approved.

Handbook Review and Revision (Exhibit VI) – Action Required

Jean motioned to approve; Frank seconded. Motion approved.

North End Property Line Presentation/Discussion (Exhibit VII)

Kevin Decker and Bob Flansburg discussed the update of construction near the north end property line. Land survey to be discussed in executive session.

Saratoga Book Festival - Ike reminded the board that this event will be happening between October 4-7, 2024.

Friends of Saratoga Springs Public Library Annual Meeting – Ike reminded the board that this meeting will be happening on Wednesday September 18th, 2024.

XII. Adjourned at 5:48 PM to Executive Session to Discuss a Legal Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII: Executive Session

1. Present: Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Frank Brady, Issac (Ike) Pulver
2. Call to order 5:51 PM
3. A particular legal matter was discussed.
4. Executive Session Adjourned 6:12 PM

XIV. Regular meeting reconvened.

Katie moved that attorney Stephanie Ferradino be retained to assist the Board in a possible land sale, and that the Board seek appraisal of the value of the land under consideration.Frank seconded; all in favor.Motion approved.

XV. Regular meeting adjourned at 6:15 PM.

Respectfully submitted: Terence Diggory, Board Secretary

Meeting Adjourned at 5:48 pm

Respectfully submitted by:
Tonya Faiola, Senior Account Clerk