Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, May 13, 2024

Meeting Called to Order at 5:01 PM

Saratoga Springs Public Library Board of Trustees

Regular Meeting, May 13, 2024, 5PM

Draft Meeting Minutes

Present: Eric Blackman, Frank Brady, Catherine Brenner, Kathleen Capelli, Jamie Chabot, Heather Crocker, Terry Diggory, Jean Fei, Tonya Faiola, Jennifer Ferriss, Don Flinton, Nancy Luther, Trevor Oakley, Issac (Ike) Pulver, Ric Taras

Absent: Kelly Mccombs, Carol Daggs

I. Call to Order – Katie called the meeting to order at 5:01PM.

II. Approval of April Meeting Minutes – Action Required

A. April 8th Regular Meeting

B. April 29th Special Meeting

Frank moved, Nancy seconded. All in favor to approve April meeting minutes.

III. Approval of Expenditures (See Exhibit I) – Action Required

A. Request to Reallocate $5,000 from Miscellaneous to Programs

B. April Prepaid checks 72149-72151 totaling $3,570.72

C. May Warrants/Checks 72152 - 72252 totaling $430,062.85

Terry moved, Heather seconded. All in favor to approve expenditures.

IV. Approval of Financial Reports – Action Required

A. April Pre-Paids and May Warrant Summary Sheet (Exhibit I)

B. Budget Report - (Exhibit II)

C. Income Report - (Exhibit III)

Heather moved, Jean seconded. All in favor to approve financial reports.

V. President’s Report – Katie express her gratitude and appreciation to everyone that worked together to get the agreement with the city signed for the parking lot.

VI. Public Comment – N/A

VII. Correspondence and Communication – N/A

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) – In addition to his written report, Ike expressed concern for the preparations focused on the Belmont Race given the enormity of the event, very large crowds are anticipated for the event, and throughout the week.

B. Department Reports (Exhibit V) –

Jen (Assistant Director)-In addition to her written report, Jen participated in an event at Pitney Meadows Community Farm were the library will grow a garden to help replenish our seed library.

Don (IT department) - In addition to his written report, don was excited to working on getting the two Chromebooks ready for the Library of Things. He hopes with being able to lend these out it will help patrons filling a gap where their device may be unavailable or need something more than a phone.

Trevor (Access and Outreach) - In addition to his written report, Trevor announced the library debuted its Library of Things (LoT) collection.

Catherine (Youth Services) - In addition to her written report, Catherine wanted to congratulate librarian Kate Lambert for her Neurodiversity Club winning library program of the year.

Jamie (Adult Services) - In addition to her written report, Jamie wanted to congratulate librarian Emily Martin for her "Read to Recovery" collection. This will include a selection of free literature covering the wide scope of addiction, recovery, and grief support. We are only the second library in the US to have this collection.

Ric (Operations) - In addition to his written report, Ric is working with Catherine & Ike on the rehabilitation plan for the Children’s’ Crawshaw Story room for work to be performed “in-house” as much as possible to minimize costs.

IX. Special / Committee Reports – N/A

X. Unfinished Business

A. Memorandum of Understanding with Friends of Saratoga Springs Public Library

Jean moved, Terry seconded. All in favor of the Memorandum of Understanding.

XI. New Business

1. Request for Provisional Appointment - Jennifer Ogrodowski – Librarian I, Access and Outreach Services, effective May 13, 2024 – Action Required

Katie moved, Heather seconded. All in favor to appoint Jennifer Ogrodowski.

1. Schedule Change – 5pm Closing for Belmont on Broadway, June 5, 2024 – Action Required

Jean moved, Nancy seconded. All in favor of schedule change for June 5th, 2024.

1. SSPD Parking Lot Camera Request

Terry moved to approve with conditions, Nancy seconded. All in favor to approve camera with conditions and liabilities that will be written out and signed my both parties.

XII. Adjournment – Katie adjourned the meeting at 5:47PM.

Meeting Adjourned at 5:47 pm

Respectfully submitted by:
Tonya Faiola, Senior Account Clerk