Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, April 8, 2024

Meeting Called to Order at 5:03 PM

I. Call to Order at 5:03pm

II. Approval of March Meeting Minutes – Heather moved, Frank seconded. All in favor to approve March meeting minutes

III. Approval of Expenditures (See Exhibit I) – Action Required

A. March Prepaid checks 72061-72063 & 72065 totaling $13,570.72

B. April Warrants/Checks 72066 – 72148 totaling $157,447.04

Carol moved, Nancy seconded. All in favor to approve expenditures.

IV. Approval of Financial Reports – Action Required

A. March Pre-Paids and April Warrant Summary Sheet (Exhibit I)

B. Budget Report - (Exhibit II)

C. Income Report - (Exhibit III)

Heather moved, Jean seconded. All in favor to approve financial reports.

Jean motioned to reallocate $1000 from Books & Rentals to Periodicals & Microfilms. Heather seconded. All in favor to approve reallocation.

V. President’s Report – Katie discussed being on the agenda for the next city council meeting to talk about the library parking lot.

VI. Public Comment – N/A

VII. Correspondence and Communication – N/A

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) – Ike noted that the Saratoga READS capstone event originally scheduled for March 23, and snowed out, has been rescheduled for 2:00 PM on April 20. Also, Schenectady County Public Library has voted to withdraw from the joint automation agreement/project between the Southern Adirondack Library System and the Mohawk Valley Library System.

B. Department Reports (Exhibit V) –

Don (IT Department) – In addition to his written report: Remote printing has been growing in popularity.

Trevor (Access and Outreach Services) – In addition to his written report: Trevor wanted to highlight Mary Ann Rockwell for her great work with programs for the past months.

Catherine (Youth Services) – In addition to her written report: Catherine showed the Toniebox kit. A Toniebox is an audiobook (and music) player and each Tonie is a character figurine with 4-6 hours of stories.

Jamie (Adult Services) –In addition to her written report: Jamie discussed the start of an addiction and recovery free resource library.

IX. Special / Committee Reports – N/A

X. Unfinished Business -

A. Memorandum of Understanding with Friends of Saratoga Springs Public Library – Katie sent suggested revisions but has not heard back from them yet.

XI. New Business

A. Capital Fund Discussion - Motion to Create a Fund for Assets to be assigned to Capital Projects: Katie moved, Jean seconded. All in favor.

B. Request to Appoint Rebecca Robinson, Librarian I, Adult Services (F/T) – Katie moved, Heather seconded. All in favor to appoint Rebecca Robinson.

XII. Adjournment at 5:47 p.m. to Executive Session to Discuss a Particular Legal Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII. Executive Session

A. Present: Kathleen Capelli, Heather Crocker, Carol Daggs, Nancy Luther, Frank Brady, Issac (Ike) Pulver

B. Call to order 5:50 p.m.

C. A particular legal matter was discussed

D. Executive Session Adjourned 6:10 p.m.

XIV. Reconvening: The Board came out of Executive Session

Motion to (1) approve most recent “Draft of Amendment to Declaration of Restrictions” governing Library’s parking arrangements with the City and (2) grant Katie Capelli authority to negotiate changes to the “Draft” on behalf of the Library Board.

Frank moved, Nancy seconded. All in favor. Motion approved

XV. Adjournment of Regular Meeting at 6:14 p.m.

Respectfully submitted: Frank Brady, Board Trustee