Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, March 11, 2024

PRESENT:
Present: Eric Blackman, Frank Brady, Catherine Brenner, Kathleen Capelli, Jamie Chabot, Heather Crocker, Carol Daggs, Terence Diggory, Tonya Faiola, Jennifer Ferriss, Don Flinton, Nancy Luther, Kelly McCombs, Trevor Oakley, Issac (Ike) Pulver

ABSENT:
Absent: Jean Fei, Ric Taras

Meeting Called to Order at 5:01 PM

I. Call to Order at 5:01PM

II. Approval of February Meeting Minutes – Action Required

1. February 12, 2024 Regular Meeting & Executive Session
2. March 4, 2024 Special Meeting

Terry motioned to approve meeting minutes, Heather seconded. All in favor to approve meeting minutes.

III. Approval of Expenditures (See Exhibit I) – Action Required

1. February Pre-paids #71973-71975 totaling $3570.72
2. March Warrants/Checks # 71976- 72060 totaling $171,704.79

Frank motioned to approve expenditures, Carol seconded. All in favor to approve expenditures.

IV. Approval of Financial Reports – Action Required

1. February Pre-paids and March Warrant Summary Sheet (Exhibit I)
2. Budget Report - (Exhibit II)
3. Income Report - (Exhibit III)

Terry motioned to approve financial reports, Nancy seconded. All in favor to approve financial reports.

V. President’s Report – Katie discussed that she is actively meeting with the mayor and commissioners of the City of Saratoga to discuss the parking lot.

VI. Public Comment – Darlene Burke discussed concern about the parking lot situation come summer time. Also, expressed concern that the Putnam Street ramp is still hard to access/use for some people.

VII. Correspondence and Communication – N/A

VIII. Director’s Report

1. Director’s Written Report (Exhibit IV) – Ike discussed the 20th anniversary SaratogaREADS season that has started and he is excited to be able to have the Lacks family be able to present this year. Also discussed the sold out Saratoga Rotary Home & Lifestyle show as a huge success. He was excited about the amount of volunteers and staff that turned out to help.
2. Department Reports (Exhibit V) –

Don (IT) discussed how his department has the opportunity to save money by using low cost or free software.

Trevor (Access and Outreach) discussed the initial “Library of Things” collection that has been cataloged for the upcoming launch and will be located on the second floor.

Catherine (Youth Services) discussed February as a busy month and programs were very well attended. Also they are excited to start planning out summer programs.

Jamie (Adult Services) discussed that we are hosting the traveling Holocaust exhibit. A Holocaust survivor will speak at the library in conjunction with this program. Also discussed the Library distribution of “Kindness Bags” filled with personal care items for adults experiencing housing insecurity.

Kelly (Human Resources) had a request to appoint Danielle Allen as Computer Clerk in Adult Services. Katie motioned to appoint Danielle, Carol seconded. All in favor to appoint Danielle Allen as Computer Clerk.

IX. Special / Committee Reports – N/A

X. Unfinished Business

A. FY 2024-25 Proposed Budget – Action Required

Frank motioned to approve 2024-25 proposed budget with a 1.5% tax increase, Heather seconded. All in favor to approve the 2024-25 proposed budget.

XI. New Business

1. Memorandum of Understanding with Friends of Saratoga Springs Public Library – Action Requested

Frank requested to add further legal stipulations so action on the memorandum is deferred pending revision.

XII. Regular Meeting Adjournment at 5:58PM

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII. Executive Session to Discuss a Legal Matter and a Personnel Matter

A. Present: Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Nancy Luther, Frank Brady, Issac (Ike) Pulver

B. Call to order 6:00 PM

C. A particular legal matter was discussed. Ike left he meeting at the conclusion of this discussion.

D. A particular personnel matter was discussed.

E. Executive Session Adjourned 7:07 PM

Respectfully submitted:

Terence Diggory

Board Secretary

Meeting Adjourned at 7:07 pm